From Reenrollment to Continuous Enrollment
“Set it and Forget it”
Each year, over 90% of eligible Denver Christian students return. Our admissions team has worked diligently to make the yearly re-enrollment process as painless as possible, but we want to make things even easier for DCS families! We also need time to plan in order to hire and retain the very best teachers and utilize our resources more effectively.
That’s why we’re launching Continuous Enrollment
Do you have questions about Continuous Enrollment? See our helpful FAQs below!
We value you as an important part of the Denver Christian community, and we value your TIME! To reduce the time our families have historically spent each year on re-enrollment (our data collection process that we use to make plans for the following year based on enrollment numbers), we are moving forward with the assumption that you would like to continue to partner with us in the Christian education of your child. Continuous Enrollment offers our families a way to “set it and forget it,” and it allows our DCS Leadership team to move forward with these enrollment numbers to inform Spring decision on program offerings and hiring new staff.
What has re-enrollment looked like at DCS in prior years?
Re-enrollment is the yearly data-collection process of asking each of our currently enrolled families to re-enroll for the upcoming year. Denver Christian has typically sent a re-enrollment invitation email in December, with a re-enrollment due date in January which required families to complete the re-enrollment packet for each student and submit the re-enrollment fee on time to receive the half price re-enrollment fee.
Why Continuous Enrollment?
Up until this point, re-enrollment has been an “opt-in” program. Each year we have asked every family, “Are you coming back?” In a sense, we’ve been requiring the vast majority of families to go through this process when, in actuality, only a few families decide not to return. Last year, for instance, we retained over 90% of our student body.
With Continuous Enrollment, once you complete the Continuous Enrollment Agreement, you will not have to sign another enrollment agreement during your child’s time at DCS. This means their spot in their class will be secured until graduation. In other words, after you sign your new Continuous Enrollment agreement by January 16, 2020, you’ll be part of the DCS community until you tell us otherwise. If your plans change, then you’ll simply notify us that you wish to “opt-out” of Continuous Enrollment for the following year.
Does re-enrollment look different this year versus future years?
Yes. Because this is DCS’s first year implementing Continuous Enrollment, this year will look different than in future years. You will fill out a simplified Continuous Enrollment packet in Renweb for the first and only time.
After you fill out the Continuous Enrollment packet in Renweb this year, you’ll receive an annual email at the beginning of each year asking you to log into FACTS Parent Portal (ParentsWeb) to update family information and to sign the upcoming year’s permission forms and most recent student/family handbook.
What is Continuous Enrollment Timeline?
January 2020 marks the launch of this Continuous Enrollment process. In place of the old re-enrollment agreement, current families will sign the new Continuous Enrollment Agreement. All agreements will be due by January 16, 2020.
What is Continuous Enrollment Timeline?
- The Continuous Enrollment email invitation is sent mid-December each year, reminding you that you are already enrolled at DCS and providing links to the upcoming year’s tuition rates, financial aid information, and an opt-out option for Continuous Enrollment.
- For this first year, families will either complete the Continuous Enrollment packet in Renweb by January 16 in order to receive the discounted $250 Annual Commitment Fee (formerly known as the Re-enrollment Fee), or notify us they wish to opt-out of Continuous Enrollment for the upcoming school year. In following years, families will do nothing if they wish to be continually enrolled, and the Annual Commitment Fee will automatically be charged to your FACTS account.
- Financial Aid timelines will be published each year mid-December. Please refer to www.denverchristian.org for the most recently published Financial Aid information.
- Each summer before school begins, families will receive an email with directions on how to update family information in RenWeb, sign annual permissions, and review the Student/Family Handbook.
How do we notify the school if we are planning not to return?
The Annual Commitment Fee, previously referred to as the re-enrollment fee, lets Denver Christian know that you are committed to having your children enrolled at DCS for the next school year. The $250 fee is nonrefundable and holds your place for enrollment for the following year.
What is the Annual Commitment Fee?
To notify the school that your child will not be returning in the Fall, please complete the Continuous Enrollment Opt-Out Form on the denverchristian.org website on the My DC page under Resources. This form will need to be returned to firstname.lastname@example.org by January 16th which is the opt-out deadline.
Denver Christian School makes decisions related to hiring staff, classes, and purchasing additional curriculum and materials based on anticipated enrollment. Your future plans influence our current decisions.
For that reason, if you notify Denver Christian School of your decision to opt-out of your agreement for the following school year by January 16 of the current year, there is no penalty. However, if you decide to re-enroll after the Continuous Enrollment due date in January, and have already opted-out of Continuous Enrollment, you will pay the $500/family re-enrollment fee.
Please refer to the Continuous Enrollment Agreement for tuition fees that you will be responsible for if you notify us of your student’s withdrawal after the Continuous Enrollment due date:
- March 1, 2020 the family will pay 25% of the tuition/fees
- July 1, 2020 the family will pay 50% of the tuition/fees
- December 1, 2020 the family will pay 100% of the tuition/fees
Does our family need to have a FACTS account?
Yes, all DCS families must have a FACTS account for tuition payments, the Annual Commitment Fee and incidentals (sports fees, etc.). The final step of the Continuous Enrollment packet (that you fill out one time) will bring you to FACTS to select a Tuition Payment Plan.
Choosing a FACTS Tuition Payment Plan?
Denver Christian offers three different tuition payment plans each year. Tuition can be paid in a (1) one-time payment in July, (2) spread over 10 months or (3) spread over 12 months. Once your Tuition Payment Plan has been selected, Denver Christian will assume that you are continuing to use the same payment plan for the remainder of your years at Denver Christian, unless you let the Business Office know by May 1st (two months before the new year’s tuition is billed).
What will tuition be next year?
The Denver Christian School Board has approved a 2% tuition increase for the 2020-2021 school year. Details of the new tuition rates can be found on our website at http://www.denverchristian.org/admissions/tuition/
Is there a penalty if I opt-out now but then decide to enroll later?
DCS would love to continue to partner with your family in your child’s education. However if you opt-out, your spot at DCS will no longer be secure and could be given to a new student. The Annual Commitment Fee after January 16 will be $500/family and the Continuous Enrollment packet will need to be filled out.
I will be applying for Financial Aid/Tuition Assistance. What happens if I don’t know my tuition payment amount for next year?
A tuition assistance application must be completed by the end of January for current families. The student’s enrollment becomes contingent upon acceptance of tuition assistance by the family in the time allocated to accept the award. Please see http://www.denverchristian.org/admissions/tuition/assistance/ for more information.
What is the process that parents can use to update family information in RenWeb once they have signed continuous enrollment?
Parents may log into and update their information in the RenWeb Family Portal at any time during the year, and may also contact their school office with any additional updates. At the beginning of each school year, we will ask parents to fill out Permissions that were previously housed in the re-enrollment packet. Parents will receive an email in August with a link to these forms.
I am enrolling a new sibling. What do I need to do?
Click here and complete the online application as a new family. Once the application is submitted, DC will be able to merge the new application to the current family.
What does this mean for new families?
New families will sign the Enrollment agreement at the time they enroll their child(ren). This new agreement replaces the former enrollment agreement, and becomes the new Continuous Enrollment agreement.
How does this all benefit me?
Simplicity. Continuous Enrollment eliminates the annual re-enrollment process and paperwork involved. By enrolling now, we maintain the assumption that you’re wanting to continue partnership with Denver Christian in your child’s education.
Who do I speak to if I have questions or concerns?
Simplicity. Continuous Enrollment eliminates the annual re-enrollment process and paperwork involved.
Please contact Carrie Johnson at email@example.com or 303-763-7919 if you have questions or concerns.